5.14 Information for a Conference
This chapter was last reviewed in September 2020.
Date of next review September 2022.
The Child Protection Conference Report should include:
The Child Protection Conference Report should be shared in person, with parents and older children to the extent that it is believed to be in their interests, at least three working days in advance of Initial Conferences, and five working days before Review Conferences, to enable any factual inaccuracies to be identified, discussed, amended as necessary and areas of disagreement noted. Where necessary, the Reports should be translated into the relevant language or medium.
The Child Protection Conference Report should consider all children in the household.
The Report will be sent out after the Conference, to all Conference invitees.
Information from Other Agencies
It is the responsibility of all agencies invited to the Conference to provide, and make available to those attending, a written report in advance of the Conference.
Where any agency representatives are unable to attend the Conference they must ensure that a written report is made available to the Conference, through the Chair and, if possible, that a well-briefed colleague attends in their place.
Where the agency has information to share but is unable to do so in the presence of a parent or family member, discussion should take place with the Conference Chair prior to the Conference regarding how this should be managed within the Conference - see Exclusion of Family Members from a Conference Procedure.
Caution should be exercised when sharing information with families in cases of fabricated or induced illness.
All Written Reports
All written reports will be attached to, or incorporated in, the Conference Record.
Information from Children and Families
Children and family members should be helped in advance to consider what they wish to convey to the Conference, how they wish to do so and what help and support they will require e.g. they may choose to communicate in writing, audio, or with the support of an advocate. Families may benefit from advice on the length of their submission, to enable proper consideration within the time constraints of the Conference.
Children and family member’s submissions will be attached to, or incorporated in, the Conference Record at the discretion of the Chair.