12.7 Information Sharing - MAPPA

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This policy was last reviewed in Feb 2023

Date of next review Feb 2026


The sharing of information between all MAPPA agencies is essential for effective public protection and for effective risk assessment but must comply with national guidance on information sharing. It must be based on the following principles:

  • Have lawful authority;
  • Be necessary;
  • Be proportionate;
  • Be done in ways which ensure the safety and security of the information shared;
  • Be accountable.

Kent Surrey and Sussex Probation Service )KSSPS) ) facilitates specific accredited programmes for perpetrators of sexual abuse. The programmes are known as the Horizon and iHorizon; Kaizen and Health Sex Programmes  Offenders are required to attend these programmes as conditions of their licence following a period of imprisonment or as part of a community order imposed by the courts.  KSSPS undertake reviews of cases where sex offenders have re-offended using the Serious Further Offence Home Office guidance.  A specific protocol has been developed in response to the learning outcomes/recommendations of those reviews.


Written information submitted to the initial/review child protection conference by KSSPS staff should include:

  • the nature and pattern of previous sexual offending (convicted or cautioned);
  • compliance/attitude/behaviour/thinking/progress on previous or current group;
  • current assessment of risk of harm and to whom;
  • factors likely to increase/reduce risk of harm;
  • any behaviour indicating likelihood that offender will re-offend;
  • any other relevant information (e.g. other expert opinion e.g. psychiatric, psychologist with permission of author).

Disclosure of Information


The general presumption is that information should not normally be disclosed beyond the professional system except if one of the following applies:

  • Consent from the offender/suspected offender/alleged offender;
  • Statutory requirements or other duty;
  • Duty to the public.

The principles underpinning disclosure to third parties are the same as the principles for information sharing, however because of the sensitivities of disclosing information outside of the system great caution should be exercised and it should be seen as an exceptional measure. Consideration of third party disclosure should always be included as part of the offenders Risk Management Plan if an offender is subject to the MAPPA process.


If disclosure is made under the Child Protection and Safeguarding Procedures concerning an adult subject to the MAPPA process, the disclosure must be copied to the KSSPS MAPPA team and must also be agreed at a senior level within Safeguarding Investigations Units and recorded on file.


If there is dispute between agencies on the need for disclosure this should be referred to the appropriate senior manager such as Caldicott Guardian for children’s services, the appropriate Designated Nurse/Doctor, Probation Delivery Unit Head in the relevant division and the relevant Detective Superintendent for the Police in consultation with the Force disclosure officer.


Legal advice should be sought where doubt exists as to the lawfulness of disclosure.


Specific consideration should be given to the need to disclose information to colleagues from the health and education teams within children’s services since they may also be able to add to the overall assessment of risk.


The absence of a conviction for child abuse in a criminal court does not prevent a local authority from informing parents or carers of the potential risk posed by someone who is honestly believed on reasonable grounds to have abused children- see also ‘Forming Beliefs’ Protocol.


In other cases children’s social care may need to consider the risk also of those alleged abusers who:

  • Have been charged with an offence and the outcome of the case is pending;
  • Were not prosecuted because the required standard of proof did not allow for a criminal case to be pursued;
  • Were not prosecuted but the case ‘left on file’;
  • Were acquitted.

Assessment of risk to children and the need to disclose must form part of the Child Protection Conference discussions and should also be considered in MAPPA meetings and should take into account:

  • The nature and pattern of previous offending;
  • Compliance with previous sentences or court orders;
  • Proximity of potential victims and capacity to protect of their adult carers;
  • Probability that a further offence will be committed;
  • The harm that such behaviour will cause;
  • Any behaviour indicating likelihood that (s)he will re-offend;
  • Any expert opinion e.g. psychiatric or risk assessments;
  • Any other information e.g. specific vulnerability of child(ren).

Where the risk assessment for disclosure of information relates to a convicted offender who is subject of MAPPA, then any decision to disclose must be authorised by the police or probation through the MAPPA process.  A MAPPA disclosure form must be completed and submitted to the MAPPA team - KSSPS.SurreySussex.MAPPA@justice.gov.uk


The risk assessment must also consider the following risks:

  • Displacing or increasing the offending;
  • The offender may go ‘underground’;
  • Potential consequences to the offender and her/his family;
  • Potential consequences in the context of law and order;
  • Any other operational considerations.

Where possible, the alleged / suspected offender should be consulted to provide information to assist the risk assessment.


The suspected / alleged offender should be given the opportunity to challenge the information on which the decision to disclose is being made, and the response considered as part of the risk assessment.


The senior child protection manager and legal department must be consulted regarding the possibility of disclosure and the decision taken by the service manager, in consultation with police and probation at a Strategy Discussion.


If the police do not support any planned disclosure based on the potential risk to an identified child, further legal advice must be taken.

Disclosure Process


Each decision to disclose must be justified on the likelihood of harm which non-disclosure might otherwise cause and the pressing need for such a disclosure.


Consideration must be given to other, less intrusive methods that might achieve any required objectives:

  • If the offender is supervised by probation, the use of their powers may assist or obviate the need for disclosure;
  • Consent to disclosure should be sought from the offender/ alleged or suspected offender (unless this increases the risk to any child);
  • Consideration should be given to allowing the offender/ alleged or suspected offender to make the disclosure themselves, which may be sufficient to achieve the objective e.g. promise to move to less provocative surroundings (unless this increases the risk to any child).

Where a decision to disclose is agreed, the risk management process must consider at a Strategy Discussion

  • The nature of the information to be disclosed;
  • The extent of its distribution;
  • The time scales;
  • Who will disclose the information and how;
  • Advice and guidance to be given to the recipients regarding the use they are to make of the information;
  • Identification of a contact person identified to provide further advice and guidance to the recipient.

Following disclosure, the social worker, police or probation officer must note:

  • How seriously the child / carer took the information;
  • The carer’s ability and plans to protect the child;
  • The carer’s immediate plans for protection.
This page is correct as printed on Tuesday 16th of July 2024 06:48:05 AM please refer back to this website (http://sussexchildprotection.procedures.org.uk) for updates.